Expense Administrator II 43374

LSC-University Park

Expense Administrator II

Position Summary: The Expense Administrator II utilizes a specialized skill set in performing assigned duties and tasks. Acts as Administrator for a variety of iStar (PeopleSoft) Expense Module functions, responsible for the successful daily operations of the module and for proposing improvements to processes. Acts as Subject Matter Expert in a variety of Travel and Expense areas, providing training, oversight, and guidance as needed. Responsible for performing, assisting with, and/or overseeing multiple Travel and Expense functions and processes. Assist with Accounts Payable functions as needed.
Job Functions:

1. As workflow SME (Subject Matter Expert), sets up and maintains the reviewer workflow for the Expense Module, and assists as needed with workflow for other modules.
2. Researches PeopleBooks to help resolve system issues that are reported by end users. Reviews bundle release notes to determine what changes/enhancements are being made to the module.
3. Works with HR and Payroll to ensure all Travel & Expense-related employee information is interfacing correctly with the Expense Module. Maintains strict confidentiality at all times.
4. Utilizes technical/specialized skills to conduct testing, analysis, and feedback during Expense Module upgrades. Assists the module owner in developing and updating test scripts for upgrades and bundle implementations, and ensures test scripts are complete and issues are reported and resolved.
5. Handles incident reports that are filed with the service desk including addressing technical issues related to the Expense Module.
6. Performs a variety of year- end processing for the Expense Module
7. Responsible for verifying System-wide that a variety of Expense Module transactions (such as expense reports, travel authorizations, cash advances' etc.) are accurately processed and reconciled. Processes and posts expenses for payment.
8. Manages outstanding Accounts Payable checks and other A/P functions as needed.
9. Acts as Prepay Auditor for assigned LSC campus(s). Acting as SME, assists and provides guidance and oversight to Prepay Auditors at other campuses, helping ensure smooth and timely workflow through all Expense Module stages.
10. Responsible for a variety of Travel and Expense (T&E) functions, including but not limited to T&E adjustments, budget issues, and funds that need to be unencumbered, and account reconciliation. Acts as a resource to employees regarding T&E policies, including providing training as needed and ensuring employees understand and adhere to LSC's Travel and Expense policies.
11. Creates, runs, and utilizes a variety of queries and reports for LSC campuses and administrative offices/departments. Utilizes queries to ensure expenses are posting properly and all expenses are posted utilizing GL Subsystem reconciliation.
12. Responsible for other reasonable related duties as assigned.

Salary:
$38,761 - $44,576
Required:
· High school diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience
Preferred Qualifications:

• Associate degree or higher

How to Apply:
ALL APPLICANTS MUST APPLY ONLINE ONLY!
We will not accept application material received via fax, email, mail, or hand-delivered.
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If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.
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More information on the E-Verify program is available at www.dhs.gov/E-Verify
Lone Star College is an EEO Employer. All positions are subject to a criminal background check.
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