Accounting & Administrative Coordinator (Hospitality – Restaurant/Bar)

Job Title: Accounting & Administrative Coordinator (Hospitality – Restaurant/Bar)
Position Summary
We’re seeking a detail-oriented and proactive Accounting & Administrative Coordinator with experience in the restaurant and bar industry. This blended role supports day-to-day financial operations, administrative workflows, and system management across the business. The ideal candidate is a self-starter who is comfortable working independently, troubleshooting issues, and optimizing processes using hospitality-focused tools.

• Manage daily sales reconciliation and ensure accuracy between POS (Toast) and accounting systems
• Process accounts payable and receivable, including vendor payments and invoice tracking
• Maintain and support bookkeeping in QuickBooks Online (QBO)
• Assist with financial reporting, budgeting, and cost control
• Monitor cash handling procedures and investigate discrepancies
• Work closely with ownership/management on financial insights and operational improvements

• Oversee inventory tracking using systems like MarginEdge
• Reconcile inventory counts, food/beverage costs, and variances
• Collaborate with kitchen/bar teams to maintain accurate product costing
• Identify opportunities for waste reduction and margin improvement

• Maintain organized records, documents, and compliance files
• Support payroll coordination and HR administrative tasks (onboarding paperwork, tracking, etc.)
• Interface with vendors, service providers, and internal teams
• Assist with operational reporting and KPI tracking

• Administer and troubleshoot POS (Toast) and related third party integrations
• Maintain and optimize workflows across accounting, inventory, and event systems
• Serve as the go-to resource for resolving technical/system issues
• Recommend and implement process improvements leveraging technology

• Manage or assist with event coordination using tools like SpotHopper
• Support event tracking, bookings, and reporting
• Coordinate with marketing and operations for promotions and special events

• 2+ years of experience in restaurant/bar or hospitality operations (required)
• Hands-on experience with:
  • POS systems such as Toast
  • Inventory platforms like MarginEdge
  • Accounting software (QuickBooks Online preferred)
  • Event tools such as SpotHopper (or similar)
• Strong understanding of hospitality financial workflows (sales, COGS, inventory, labor)
• Proficient in Excel/Google Sheets and reporting tools

• Self-starter with the ability to work independently and prioritize tasks
• Strong problem-solving and troubleshooting mindset
• High attention to detail and organizational skills
• Ability to communicate effectively across departments
• Comfortable in a fast-paced, dynamic hospitality environment
• Tech-savvy and adaptable to new systems

• Experience in multi-unit restaurant operations
• Familiarity with payroll systems and HR administration
• Knowledge of local compliance and reporting requirements for hospitality

• Work at the intersection of finance, operations, and hospitality
• Opportunity to streamline systems and make a measurable impact
• Collaborative and energetic restaurant/bar environment